This is a user-friendly web application for the Lynn Haven club's annual charity golf tournament, sponsored by Arc of the Bay. They required a platform that could handle everything from event registration and team management to payment processing and real-time score tracking. The goal was to provide a user-friendly experience for both participants and administrators, making the management of golf tournaments more efficient and engaging.
Role:
Developer
Industry:
Event Management
Duration:
30 weeks
Challenges
Complex User Roles: The app needs to support multiple user roles (e.g., participants, team captains, admins) with varying access levels and permissions. Ensuring smooth navigation and user experience for different types of users while maintaining security was a key challenge.
Payment Integration: Handling payment processing securely, especially for large-scale events, was another key challenge. We had to integrate a reliable and secure payment gateway, along with features to track guest payments, generate receipts, and calculate sales in real time.
Sponsor Image Fetching via API: The integration of Google API for fetching sponsor images required seamless automation to ensure sponsor logos were displayed quickly and accurately, without manual intervention, even if sponsors updated their images after registration.
My Approach
Discovery Phase
Client Consultation: Conducted thorough discussions with board members to understand their vision, target audience, and specific requirements for both participants and admins.
Market Research: Analyzed competitor event management apps and current trends in tournament technologies to identify essential features such as real-time score tracking and team management.
Design and Development
UI/UX Design: Designed a user-friendly, intuitive interface for both participants and admins, ensuring easy navigation for registration, team management, score tracking, and payments.
Feature Integration: Developed key features like live score updates, team creation, sponsor image integration via Google API, and secure payment processing to streamline event management and enhance participant engagement.
Backend Development: Built a scalable backend system to support real-time data syncing, payment processing, and secure user management, ensuring a seamless experience across devices.
Testing and Iteration
User Testing: Conducted usability testing with tournament organizers and participants to refine the app’s features and interface, ensuring it met the needs of all user roles.
Performance Optimization: Focused on optimizing app performance for quick load times and smooth navigation, ensuring real-time updates for scores, payments, and event details.
Results
The app provided tournament organizers with an intuitive platform to manage every aspect of the event, from registrations to post-event reporting. Admins could easily track sales, participant information, and sponsor contributions, reducing administrative overhead. The payment management system simplified the payment process for participants, while real-time tracking allowed admins to easily monitor sales and calculate overall revenue making this process transparent.
Future Plans
Mobile App Launch: To further extend accessibility, A mobile app version for iOS and Android will enable users to manage their tournament experience on-the-go!
Conclusion
The tournament management app developed for Rotary streamlined event registration, payment processing, and real-time score tracking. With features like team management, sponsor integration via Google API, and an intuitive admin dashboard, the app enhanced both participant engagement and event organization.
